TERMS & CONDITIONS

By placing an order with Lizard Ink Studio, all clients must agree to the following terms and conditions:

  1. BOOK COVERS

    1. BOOK COVERS - EBOOK

      1. The E-book design deliverables include: 

        1. 1 JPEG of the approved final cover, FRONT ONLY, sized according to client brief.

        2. 1 digital 3D mockup of the book cover in PNG. 

    2. BOOK COVERS - PRINT

      1. The Print design deliverables include:

          1. 1 CMYK PDF of the approved final e-book cover design, including front, back, and spine, and, if applicable, flaps. The cover will be formatted to suit the demands of ONE publishing company; additional formats for additional print companies may be added for an additional fee.

            1. Unless client requests otherwise, an ISBN-generated barcode will be included on the back cover design.

          2. 3 digital 3D mockups of the book cover. These designs may be chosen by the client from a portfolio of options.

          3. 1 digital 3D mockup of the book cover partially revealed, which the client may use to "tease" the full cover

    3. BOOK COVER DESIGN PROCESS

      1. Lizard Ink Studio will design and deliver one concept sketch for client approval, based on brief provided by client. Additional concepts may be provided by request, for an additional fee.

      2. The client will submit to the designer the following:

        1. a completed author questionnaire as provided by the designer

        2. an electronic copy of the book(s) 

        3. appropriate, FINAL print specifications as outlined in Section 1.3.3 of these terms and conditions

      3. Cover formatting and size will follow the client's brief including trim, page count, client's printing company's template. If any of these specs change after work has begun, requiring edits, additional fees may be charged.

      4. Client is permitted 3-5 revision rounds, depending on the package purchased, which they may use to request new concepts, or to alter elements of a concept. Spelling or formatting errors committed by DESIGNERS will be revised at no additional fee and without impacting client's allotted revision rounds. Designers are not, however, responsible for spelling or formatting errors made on by the client, and revisions to such may incur additional fees and impact number of allotted revision rounds. 

      5. One revision round = one email communication detailing requested revisions to a design, followed by designer presenting a draft with changes made.

      6. Once a concept has been approved, the client may request changes except for the following:

        1. a full redesign of the cover

        2. reverting to an earlier concept (if additional concepts were shown)

        3. substantially diverging from the original brief

      7. If the client opts for additional concepts in their package, they may choose ONE concept to proceed with for revisions through to completion. If client wishes to revert to a different concept, additional fees may apply.

      8. Once a concept has been approved, client may request additional revisions until allotted revision rounds are depleted; if they desire further changes, additional fees may be incurred at the discretion of the designer.

      9. Once the final design has been approved, client must submit remainder of payment and any accrued fees. Once the FULL AMOUNT for services rendered has been submitted and received by the designer, all deliverables will be sent via email or Dropbox link to the client, in a .ZIP file.

      10. Revision requests made after delivery may be done for an additional fee at the designer's discretion.

    4. CLIENT & DESIGNER RESPONSIBILITY

      1. Designer is NOT responsible for the printing of covers. We deliver DIGITAL products only.

      2. Client is responsible to find and order proofs.

      3. Designer is NOT responsible for any losses, errors, or delays caused by printing of the cover, regardless of the nature of the error. One the final design has been approved, all responsibility for such errors or losses pass to the client. 

    5. STOCK MATERIALS USAGE

      1. Stock Materials used on book covers are acquired from Shutterstock.com (standard license) or CreativeMarket.com (commercial license), and these sites' rules regarding licenses apply to the images even after they are compiled onto a cover and delivered to client.

      2. A full explanation of various stock material licensing for Shutterstock may be found here, and for Creative Market here, and these licenses must be abided by by both designer and client. In most cases, we provide a standard license with your images. Enhanced licenses may be arranged through your designer at an additional fee.

        1. An overview of Shutterstock's standard license is as follows:

          1. Print up to 500,000 copies

          2. Package up to 500,000 copies

          3. Out of home advertising up to 500,000 impressions

          4. Video production up to a $10,000 budget

          5. Decoration in personal space

          6. Legal indemnification up to $10,000​​

        2. An overview of Creative Market's commercial license is as follows:

          1. ​Up to 5,000 physical or digital end products for sale

          2. Unlimited physical advertisements for local markets

          3. Digital paid advertisements with unlimited impressions

          4. Broadcast and streaming for up to 500,000 lifetime viewers

      3. The designer will inform client upon delivery of the final cover files which stock was used and which licenses apply.

      4. Designer is NOT responsible for violation of stock materials licenses by the client.

      5. The client may ONLY use the stock materials in the cover and may not extract, manipulate, or otherwise alter and reuse the stock materials in any way without written consent from the designer, or unless those alterations are made and provided by the designer.

      6. If a client wishes to upgrade their stock license to include higher print runs or other extended rights, they may do so through the designer, provided the client covers the FULL license extension cost.

    6. DESIGNER COPYRIGHT & CREDIT

      1. Once a design is fully paid for and delivered to the client, Designer transfers to the client the full copyright of the design and holds no claim over it. Stock footage licenses also transfer and continue to apply.

      2. The designer may not reuse and resell your cover; it is exclusive to you. However, the Designer may reuse elements of the cover, such as fonts, textures, and other design elements, in other works.

      3. Sketches, concepts, and layered files, regardless of whether they were seen by or approved by client, do NOT transfer to the client, but remain in the designer's possession unless otherwise arranged.

      4. Designer DOES require that cover design credit be made as follows: "COVER DESIGN BY [DESIGNER'S NAME]" in the book's front matter, in both digital and print formats. Client is responsible to add designer's name to the front matter.

      5. The Designer retains the irrevocable, fully-paid right to portray covers in their public portfolios, both on LIZARDINKSTUDIO.COM and on related social media platforms, even after the copyright has transferred to the client.

    7. CONFIDENTIALITY

      1. All information the designer and LIZARD INK STUDIO receives from the client will be held confidential and not shared with any third partied unless directed in writing by the client.

    8. CANCELLATION

      1. Cancellation of the design by the CLIENT, for any reason, results in the forfeiture of any deposit paid.

      2. If client cancels the design after the final delivery or decides to use a different cover after the approved cover has been delivered and the remainder of the fee paid, no amount may be refunded.

      3. If the DESIGNER cancels the design for any reason, a full refund of any moneys pays will be made to the client, to the same form of payment from which it was received.

      4. If the CLIENT cancels their order, they must and shall destroy ALL files, be they sketches, concepts, drafts, or final covers, delivered to them by the designer.

      5. If the CLIENT cancels their order, the designer may reuse any and all files related to the project as they choose. The client holds no claim over any materials the designer has presented to them.

    9. FORCE MAJEURE; CLIENT DELAYS

      1. The designer shall not incur any liability or penalty for delays in completion of the project due to actions or negligence of Client, unforeseen illness, or other events beyond the control of the Designer. If such event(s) occur, the Designer may extend the completion/delivery date by the time equivalent to the period of such delay. 

    10. RELATIONSHIP OF PARTIES

      1. For all services to be provided, the parties shall be, and all be deemed to be, independent contractors and not agents or employees of the other party. Neither party shall have authority to make any statements, representations, or commitments of any kind, or to take any action which shall be binding on the other party, except as may be expressly provided for herein or authorized in writing.

  2. MAPS

    1. DESCRIPTION OF DELIVERABLES

      1. Upon completion and approval of the map, the designer will deliver 1 JPEG to the client of the final map design, at 300 DPI, in the color format and size according to the client's brief and paid order.

      2. A layered file of the map will not be provided to the client in any format unless arranged for and at an additional fee of 50% the total commission price

    2. MAP DESIGN PROCESS

      1. After agreeing to these terms & condition and paying 50% of the order fee, the client must submit to the designer the following:

        1. a sketch of the world to be illustrated

        2. a written description of the world

        3. final print specifications including: trim, bleed, and gutter. A template may be provided if applicable.

      2. The above materials must be provided to the designer at least SIX WEEKS prior to the final deadline for the map's delivery, unless specified by designer, or the designer has the right to adjust the deadline according to the number of days the materials are late in delivery.

      3. After receiving the materials, the designer will illustrate and submit to the client a sketch for approval. The client has the right to FIVE revision rounds, unless otherwise arranged with designer. Designer has the sole discretion to add additional revision rounds, but is not obligated to do so. Additional fees may apply.

      4. One revision round = one email communication detailing requested revisions to a design, followed by designer presenting a draft with changes made.

      5. If the map differs greatly from the original package purchased (for example, if map requires a high amount of buildings to be drawn, shifting it from a world map to a city map), an additional fee may be charged.

      6. If the client decides to add additional illustrative elements such as an upgraded border or iconography, or to upgrade from black and white to color after work has begun, the designer has the right to adjust the delivery date and charge additional fees accordingly.

      7. If client wishes to downgrade their package, a refund will not be given but the appropriate amount may be deducted from the final remainder of the fee ONLY if the elements the client wishes to downgrade have not already been implemented by the designer.

      8. The client may not request significant revisions to any previous round of work. Once the sketch has been approved, the world may not be redrawn. One line art has been approved, it may not be redrawn. Significant changes to any work already approved will result in additional fees and possible delayed delivery.

      9. Up unto delivery of the final map, spelling errors or omissions made by the designer will be revised at no additional cost and with no impact upon the client's allotted revision rounds. AFTER delivery of the final, approved map, spelling errors and omissions are the client's responsibility and changes will incur additional fees.

    3. LICENSE, CREDIT, & LIMITATIONS

      1. Designer grants to Client upon final delivery of the Work a non-exclusive, paid-up, royalty-free license to include the Work in commercial print book and ebook publication. 

      2. Client hereby grants to Designer a non-exclusive, fully-paid, irrevocable, royalty-free license to use the Work for promotional, commercial and internal purposes.

      3. Client may publish the map in any edition of their book within the United States, Canada, the UK, Australia, and New Zealand. Translations into other languages than English MUST be arranged with designer for an additional fee.

      4. Foreign translation rights for the map will be 75% of the total commission price including add-ons, per translation.

      5. The client may distribute posters and prints of the map for free, but may NOT sell posters or prints of the map unless they first receive written permission from the designer and have paid for a Resale License.

      6. A Resale License will be 100% of the total commission price including add-ons.

      7. Upon delivery of the map, Designer retains copyright to the map and all rights not explicitly stated in Section 2.3.1 of these Terms & Conditions.

      8. If requested by the Client, the Designer may sell the full copyright of the map for 200% of the total commission fee including add-ons.

      9. The Designer retains the right to include their name on the map with the copyright symbol, at no smaller than 8pt font, in a manner such that is it visible, unless Client pays for the full copyright of the map.

      10. The Client MUST include the following credit in the front matter of every edition of their book(s) in which the map appears: "MAP COPYRIGHT [DESIGNER'S NAME] [YEAR]" unless full copyright has been purchased by the client.

      11. If full copyright is purchased, Client MUST include the following in the front matter of every edition of their book(s) in which the map appears: "MAP DESIGN BY [DESIGNER'S NAME}."

      12. If Client is publishing a SERIES of books, the map may be reprinted in each book of that series and its spinoffs at no additional fee within the allotted territories/languages.

    4. RESPONSIBILITY FOR PRINTING

      1. Designer is NOT responsible for the printing of maps. We deliver DIGITAL products only.

      2. Client is responsible to order prints and to format the map within their book's interior.

      3. Designer is NOT responsible for any losses, errors, or delays caused by printing of the map, regardless of the nature of the error. One the final design has been approved, all responsibility for such errors or losses pass to the client. 

    5. CONFIDENTIALITY

      1. All information the designer and LIZARD INK STUDIO receives from the client will be held confidential and not shared with any third partied unless directed in writing by the client.

    6. CANCELLATION

      1. Cancellation of the map by the CLIENT, for any reason, results in the forfeiture of any deposit paid.

      2. If client cancels the map after the final delivery and after the final remainder of the fee has been paid, no amount may be refunded.

      3. If the DESIGNER cancels the map for any reason, a full refund of any moneys pays will be made to the client, to the same form of payment from which it was received.

      4. If the CLIENT cancels their map, they must and shall destroy ALL files, be they sketches, concepts, drafts, or final maps, delivered to them by the designer.

      5. If the CLIENT cancels their order, the designer may reuse any and all files related to the project as they choose. The client holds no claim over any materials the designer has presented to them.

    7. FORCE MAJEURE; CLIENT DELAYS

      1. The designer shall not incur any liability or penalty for delays in completion of the project due to actions or negligence of Client, unforeseen illness, or other events beyond the control of the Designer. If such event(s) occur, the Designer may extend the completion/delivery date by the time equivalent to the period of such delay. 

    8. RELATIONSHIP OF PARTIES

      1. For all services to be provided, the parties shall be, and all be deemed to be, independent contractors and not agents or employees of the other party. Neither party shall have authority to make any statements, representations, or commitments of any kind, or to take any action which shall be binding on the other party, except as may be expressly provided for herein or authorized in writing.